Administrative Assistant
2.
0 New Haven, CT New Haven, CT Full-time Full-time $19 an hour $19 an hour Chapel Haven Schleifer Center is an award-winning nonprofit devoted to empowering adults with disabilities to live independent and self-determined lives.
In 2022, we celebrated 50 years of excellence in the field of disabilities! We are dedicated to building a diverse, inclusive, and authentic workplace.
If you share our core values of dynamic diversity, caring collaboration, individual integrity, and community connection, we want to hear from you! Why consider a career at CHSC? We offer a full benefits package, including paid time off and tuition reimbursement.
A culture committed to community and compassion.
A friendly and caring environment that is professional but warm, with room to advance.
Staff longevity - 50% of our staff have been with us for 5
years, many of whom started in entry-level roles that have developed into fulfilling careers lasting 10
years.
The opportunity to do meaningful work that enriches the lives of others.
The Role:
The Administrative Assistant serves a very specific need in both the SAIL & Supported Living Programs at CHSC.
The Administrative Assistant is responsible for a variety of clerical tasks that include the preparation of annual reporting documents, staff PTO and coverage, schedules, and database oversight and maintenance.
MINIMUM EDUCATION REQUIREMENTS:
Bachelor's degree and administrative experience preferred.
Experience and knowledge working with individuals with disabilities.
ESSENTIAL
Responsibilities:
Utilizing TEAMUP, develop and maintain a detailed calendar of medical appointments & record follow-up care in SetWorks (SAIL).
Manage day-to-day staff callouts and subsequent coverage utilizing a shared calendar and disseminating notes & information to relevant staff.
Prepare annual review packets for all community members in SAIL & 1/3 the population in SLP (approx.
10/month).
This includes updating the narrative report, gathering consents and assessments, updating schedules, and sharing the information with all team members.
Uploading information and other tasks as needed.
Utilize Setworks to maintain all client files including but not limited to:
Scanning & uploading a variety of documents and reports, keeping files organized and up to date according to SAIL & SLP format, Archive files as needed.
This includes demographics, emergency info, insurance info, medical info, medical/doctors' orders, annual reviews/IP's, individual goals, progress notes, and attendance for New Hampshire SAIL resident on a weekly basis.
Oversee updates to Important Documents binders and Emergency Information Red Book located in the main, 2nd floor staff office (SAIL) and within the SLP department suite in the Rossman building.
Schedule conference space for meetings as needed; point of contact for families attending annual review meetings.
Maintain an inventory of SAIL & SLP (spare) keys.
Coordinate keys with Operations department.
Other assignments and/or special projects as directed by the Program Directors.
Do not meet every single requirement? Studies have shown that women, LGBTQ+, and people of color are less likely to apply to jobs unless they meet every single qualification.
At Chapel Haven, we are dedicated to building a diverse, inclusive, and authentic workplace.
If you are excited about this role but your experience does not align perfectly, we encourage you to apply.
You may be just the right candidate for this or other roles.
Monday-Friday 8:
00am-4:
00pm.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 New Haven, CT New Haven, CT Full-time Full-time $19 an hour $19 an hour Chapel Haven Schleifer Center is an award-winning nonprofit devoted to empowering adults with disabilities to live independent and self-determined lives.
In 2022, we celebrated 50 years of excellence in the field of disabilities! We are dedicated to building a diverse, inclusive, and authentic workplace.
If you share our core values of dynamic diversity, caring collaboration, individual integrity, and community connection, we want to hear from you! Why consider a career at CHSC? We offer a full benefits package, including paid time off and tuition reimbursement.
A culture committed to community and compassion.
A friendly and caring environment that is professional but warm, with room to advance.
Staff longevity - 50% of our staff have been with us for 5
years, many of whom started in entry-level roles that have developed into fulfilling careers lasting 10
years.
The opportunity to do meaningful work that enriches the lives of others.
The Role:
The Administrative Assistant serves a very specific need in both the SAIL & Supported Living Programs at CHSC.
The Administrative Assistant is responsible for a variety of clerical tasks that include the preparation of annual reporting documents, staff PTO and coverage, schedules, and database oversight and maintenance.
MINIMUM EDUCATION REQUIREMENTS:
Bachelor's degree and administrative experience preferred.
Experience and knowledge working with individuals with disabilities.
ESSENTIAL
Responsibilities:
Utilizing TEAMUP, develop and maintain a detailed calendar of medical appointments & record follow-up care in SetWorks (SAIL).
Manage day-to-day staff callouts and subsequent coverage utilizing a shared calendar and disseminating notes & information to relevant staff.
Prepare annual review packets for all community members in SAIL & 1/3 the population in SLP (approx.
10/month).
This includes updating the narrative report, gathering consents and assessments, updating schedules, and sharing the information with all team members.
Uploading information and other tasks as needed.
Utilize Setworks to maintain all client files including but not limited to:
Scanning & uploading a variety of documents and reports, keeping files organized and up to date according to SAIL & SLP format, Archive files as needed.
This includes demographics, emergency info, insurance info, medical info, medical/doctors' orders, annual reviews/IP's, individual goals, progress notes, and attendance for New Hampshire SAIL resident on a weekly basis.
Oversee updates to Important Documents binders and Emergency Information Red Book located in the main, 2nd floor staff office (SAIL) and within the SLP department suite in the Rossman building.
Schedule conference space for meetings as needed; point of contact for families attending annual review meetings.
Maintain an inventory of SAIL & SLP (spare) keys.
Coordinate keys with Operations department.
Other assignments and/or special projects as directed by the Program Directors.
Do not meet every single requirement? Studies have shown that women, LGBTQ+, and people of color are less likely to apply to jobs unless they meet every single qualification.
At Chapel Haven, we are dedicated to building a diverse, inclusive, and authentic workplace.
If you are excited about this role but your experience does not align perfectly, we encourage you to apply.
You may be just the right candidate for this or other roles.
Monday-Friday 8:
00am-4:
00pm.
Estimated Salary: $20 to $28 per hour based on qualifications.
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